Once the Outlook Add-in is installed, the GoBright icon will appear in the top toolbar whenever you create a new appointment, either for yourself or on behalf of someone else using a delegated calendar.
In this article, you'll learn how to use the GoBright Add-in to search for and book your preferred resources, such as meeting rooms, desks, and parking spaces. You'll also learn how to add catering and additional services to your bookings.
To get started, open your calendar in Outlook for Windows or Outlook on the web and create a new appointment. Enter a subject and, if required, add attendees for your meeting. Save and close the appointment to allow Microsoft 365 to synchronize the meeting details. This process typically takes a few seconds.
If you want to book resources or add catering and services, wait approximately four seconds after saving the appointment, then reopen it. All GoBright Add-in features will then be available, allowing you to complete your booking.
If the meeting was opened again too soon, a message will be displayed when adding catering services. Please close the meeting and then open it again. All features should now be available.
GoBright Outlook Add-in - Desktop/Windows or Web:
Select the GoBright icon 'Manage meetings' to open the add-in. From there, choose the type of resource you would like to book: a meeting room, desk, or parking space.
In the following section, you can learn how to use the GoBright Add-in to book your preferred resource.
Book a room
Search for a room
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GoBright provides various search options and filters to help you quickly find the right available room. You can refine your search based on the following criteria:
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Select the room
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The available rooms that match your search criteria will be displayed. Select the room you would like to add to your booking. Select 'Filters' if none of the available rooms meet your preferences and you would like to refine your search. |
Confirm the booking
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When the room is selected, it will be marked with 'Available' in a green colour. Tick the box 'Don't ask again (30 days) and click on 'Save and proceed'. Select a Meeting Type if this option is enabled for the selected room. At this point it's possible to add more rooms or services to the reservation. Now confirm the booking by sending the appointment to all attendees. |
Book a desk
Search for a desk
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The GoBright Add-in allows you to search for and book your preferred desk, provided your desks are integrated with Microsoft 365. You can improve your search based on the following criteria:
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Select the desk
| The available desks that match the criteria will be displayed. |
Confirm the booking
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When the desk is selected, it will be marked with 'Available' in a green colour. At this point, it is not possible to add an additional desk to your booking. If you click 'Search', you can select a different desk, which will replace your currently selected desk. Now confirm the booking in Outlook. |
Change your booking selection
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If you decide to change the desk you selected before saving this appointment, you can select 'Search' to look for another desk. Please note, it is not possible to add multiple desks to your booking. Click on 'Search' to select different desk, which will replace your currently selected desk. Then you can save the booking in Outlook. |
Book a parking
Search for a parking space
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The GoBright Add-in allows you to search for and book a parking space based on your preferences, provided your parking spaces are integrated with Microsoft 365. You can improve your search based on the following criteria:
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Select the parking space
| The available parking spaces that match the criteria will be displayed. |
Confirm the booking
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When the parking space is selected, it will be marked with 'Available' in a green colour. Type in your license place or select it from the drop-down list. At this point, it is not possible to add an additional parking space to your booking. If you click 'Search', you can select a different parking space, which will replace your currently selected parking space. Now confirm the booking in Outlook. |
Change your booking selection
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If you decide to change the parking space you selected before saving this appointment, you can select 'Search' to look for another parking space. Please note, it is not possible to add multiple parking spaces to your booking. Click on 'Search' to select different parking space, which will replace your currently selected parking space. Then you can save the booking in Outlook. |
When booking a room, you can also add services or pre-registrations to your booking.
Adding Services to your booking
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To add a service, make sure to book at least one room that has services enabled. A small food/drink icon will be displayed if services can be enabled for the specific room.
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Service groups and items
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Services consists of different groups and items.
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Make a selection for your order
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Confirm the Services
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After the services have been requested, they will need to be confirmed.
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Adding Pre-registrations to your booking
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To add a pre-registration, make sure to book at least one room that has this feature enabled. A small food/drink icon will be displayed if services can be enabled for the specific room.
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Service groups and items
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Fill in the form for Pre-registrations:
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Add persons
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Add information about your visitors.
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Finish the pre-registrations
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After the persons have been added, you can save your meeting and the emails will be triggered.
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Important note: You can only add one type of resource per appointment. If you book a meeting room, you cannot add a desk or parking space within the same booking.
You may add multiple meeting rooms to a single booking. However, for desks and parking spaces, only one can be included per appointment.
If you have already selected a parking space and try to add a meeting room, a notification will appear asking whether you want to replace the selected parking space with the meeting room.
If you have already selected a meeting room and attempt to add a desk or parking space, you will be prompted to choose whether you want to proceed with the room booking or switch to another resource type, such as a desk or parking space.