User roles

Each user has one role that defines which rights and permissions are granted within the system. There are three predefined system roles available that can always be used:

• User: A user can use the system for reservations for his personal use.
• Booking Manager: A booking manager has the same permissions as a user, plus can also manage bookings and delete bookings.
  The 'insight level' defines how many details are visible, please refer to the general settings article.
• Manager: The manager is the global system administrator and can access the whole system including the system settings. 

These roles can be manually applied within Settings > Users or synchronized via Active Directory. For more information view the AzureAD / Active Directory synchronization article.

Custom User Roles

You can create custom roles via the  Settings > User roles menu. 

Per custom user role you are able to define the following permissions:

• Bookings:
  • Not allowed:
    Not allowed to make or manage bookings.
  • Allowed to make bookings
    Can make and manage bookings for his personal use.
  • Allowed to manage bookings
    Can make and manage bookings for his personal use, plus can also manage bookings and delete bookings from others.
• Visitors:
  • Not allowed:
    Not allowed to manage visitors.
  • Allowed to manage for a single location:
    Allowed to manage only visitors of a specific location.
  • Allowed to manage for all locations:
    Allowed to manage all visitors.
• System settings:
  
  • Not allowed:
    Not allowed to manage system settings.
  • Allowed:
    Can manage all system settings.
• Services:
  • Not allowed:
    Not allowed to manage system settings.
  • Allowed to manage for a single service provider:
    Allowed to manage only specific services from one provider.
    
  • Allowed to manage for all service providers:
    Allowed to manage all services 
    
• Hygienic desk mark clean
  • None:
    Cannot clean any desks
  • Can clean anonymous desks:
    Can only clean desks that are anonymously booked
  • Can clean anonymous and own desks:
    Can only clean desks that are anonymously or personally booked
    
  • Can clean all desks:
    Can clean all desks