In this section, we will explain how to configure desks, including how to assign them to specific profile, location, desk type and amenities. By following these steps, you can ensure that your desks are organized efficiently and that users can easily book and use them according to your organization’s policies.
Create and manage desks
Log in to the GoBright portal with your manager account, then navigate to Settings > Work.
In the left-hand submenu, select Desks.
The list of desks will appear on the right-hand side.
Configure a desk
To add a new desk, click the blue Add button. You can also select an existing desk to edit its settings.
Once you have configured the desk, click Save to save your changes.
If you need to create multiple desks with the same or similar settings, you can use Save and clone. This saves the current desk and creates a copy that you can adjust before saving the next one. This makes it easier and faster to create multiple desks with similar configurations.
General
The General section contains the basic settings for a desk.
Name: It is recommended to give each desk a name of at least three characters, for example, Desk 01.
Profile: Allows you to select a profile that defines how the desk behaves in the system. The profile determines settings such as whether the desk is bookable and whether no-show detection is enabled.
Booking instructions: You can add instructions that are displayed when a booking is created. Use this field to provide users with additional information or instructions for using the desk.
Location: Select the location from the list of available locations. The selected location also determines the time zone for the desk.
Closed: A desk can be temporarily closed, preventing users from booking or using it. When a desk is closed, any connected devices, such as GoBright Interact or Connect, are also turned off.
Amenities
The Amenities section allows you to specify which amenities are available in the room.
For example, you can indicate that a room has an LCD display, video conferencing, or other available equipment and facilities.
Zone booking
With Zone Booking you can group the desks into designated zones. Instead of reserving a specific desk, users can now make a booking within a zone, giving them greater flexibility and convenience.
When a user books a zone, they secure the right to work in that area without needing to select an individual desk in advance. Upon arrival, they simply choose any available desk within the booked zone. This system is ideal for organizations that want to simplify the booking experience for their employees.
For more information on how to configure and use this feature, check the article Zone booking of desks.
Bulk updating of existing desks
Existing desks can be selected as a multiple and new settings applied in bulk.
1. Log in to the GoBright portal with your manager account, and choose Settings > Work.
2. Desks requiring an update can be selected by ticking the boxes.
3. Then select the Bulk update option.
4. Select the required field to update
5. Select the new setting for the desks
6. Confirm the Bulk update by selecting the blue Bulk update button.
Use the Bulk Update option to migrate your desks into a desk zone. Please note that this action is irreversible—once desks are migrated into a zone, they cannot be reverted back to individual desks.
Integrate Desks with M365/EntraID
You can also integrate Desks to be bookable spaces from Microsoft Teams or Outlook, they can now act as a space with an email address.
To read more and check how to setup the Integration please check the following article Desk & Parking spaces Integrated with M365/EntraID/AzureAD – GoBright Help Center.
When the steps for Integration are completed, you can continue with adding them to the GoBright portal which is similar to adding a normal Desk, the only addition is the Integration part and the ability to Synchronize them with a separate button.
After the Integration is completed following the steps, you can either add the integration to already created desks in the GoBright portal or create new ones.
- To add it to already created Desks, you will need to go to the GoBright portal > Settings > Work > Desks. Open the Desk you need to modify, go to the part with Integration, select the M365 Integration and write the email of the Desk you created in the Integration steps.
- To add new Desks, it is suggested to use the 'Synchronize Desks' button that will pull all the created objects with the script to GoBright.
- Or you can press the 'Add' button which means that you need to create each Desk one by one.
The 'Synchronize Desks' button can be found when you go to Settings > Work > Desks.
When the button is pressed, a Fetch action is triggered from GoBright to the tenant, it searches for all the created Desks and will show them on the list.
You will need to select the profile of the Desks, the location where you want to create them and the time zone if needed to be different.
Select the Desks you want to add, press Apply, and they will be created/added to GoBright.