Zone Booking is a new feature available in the GoBright portal that allows you to group desks into designated zones. Instead of reserving a specific desk, users can now make a booking within a zone, giving them greater flexibility and convenience.
When a user books a zone, they secure the right to work in that area without needing to select an individual desk in advance. Upon arrival, they simply choose any available desk within the booked zone. This system is ideal for organizations that want to simplify the booking experience for their employees.
Later in this article, you'll find detailed instructions on how to configure zone booking and upcoming features. To learn how to make bookings within a specific zone, check the article Book a space in a desk zone. But first, here’s some important information to keep in mind.
Booking a desk grouped in zone can be done via the GoBright portal, the GoBright mobile app, scanning an NFC/QR sticker and on the Map viewer Version 2.
Desks within a zone can only be linked to NFC/QR code stickers.
It is not possible to link desks grouped in a zone with other hardware such as Interact, Connect, RF sensors or Map viewer Version 1.
Zone booking can be configured with or without early presence confirmation and check-in.
All desks in the zone will remain green (available) until the total number of bookings reaches the zone’s capacity. For example, in a zone with 4 desks and 3 bookings, all desks will still appear green since one is still available. Once all desks are booked, the zone color will change to orange - indicating it’s time to check in - or red, meaning all desks in the zone are occupied.
Check-in is only possible via NFC/QR sticker. The check-in for zone booking is not supported in the GoBright portal nor on the GoBright Interact and Connect devices.
Configuring desk zones
Follow the steps below to configure your desk zone.
1. Go to Settings > Work > Desks and on the 'Add' button select the arrow. Then select 'Add zone'.
2. Adjust the required settings on the left, then choose to add either a single desk or multiple desks to the zone.
3. When adding multiple desks, complete the required fields including the starting number, total number of desks to create, and any desired name prefix or suffix. Then, click 'Generate'.
4. After generating the desks, select 'Insert'.
5. Save your newly created desk zone.
6. You can find the zone in the Work > Desks section, where its capacity is also displayed.
7. Link the desks on the maps following the usual process.
Upcoming features
The following features are currently unavailable with Zone booking but are planned for upcoming implementation.
Software features:
- Zone booking for integrated desks.
Hardware features:
- Link zone desks to GoBright Interact
- Link zone desks to GoBright Connect