Book a room using the Outlook Plugin

With Outlook Plugin installed, you will see the GoBright icon should on the top bar when scheduling a new appointment.

  • Open your personal calendar in Outlook for Windows or Outlook for Web Web
  • Schedule an appointment
  • The GoBright icon can be seen here:

GoBright Outlook Plugin - Desktop/Windows

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GoBright Outlook Plugin - Web

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  • Select the GoBright icon to open the plugin

Search for a room

GoBright offers various search options and filters among all available rooms. To start searching it requires a date, duration and number of persons to be entered.

  • Choose the Date and Duration
  • Select the number of Persons
  • Additionally you can search 'Outside opening hours' when the box is ticked
  • Select the Location, when 'No location' has been selected all locations will be included
  • Select any additional Extra's for the room
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Select the room

The available rooms that matches the previous criteria will be displayed.

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Confirm the booking

When the room has been selected it will be lit up in a green color. At this point it's possible to add more rooms or services to the reservation.

Now confirm the booking by sending the appointment to all attendees.

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Adding Services to your booking

To add a service, make sure to book at least one room that has services enabled. A small food/drink icon will be displayed if services can be enabled for the specific room.

  • Choose 'Add' beneath services to start adding a new service
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Service groups and items

Services consists of different groups and items. In the example on the right coffee has been added to the reserved room.

  • Choose a Group
  • Choose an Item
  • Choose the amount, the price will update accordingly
  • Choose the Cost center
  • Choose when the delivery of the items take place during the booking
  • Choose the Space
  • Optionally it's possible to leave a remark with specific instructions or requests
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Confirm the Services

After the services have been requested they will need to be confirmed.

  • Press Add to add more services to the booking
  • Tick the box 'I am allowed to order services on the chosen cost centers'
  • Press Confirm on the bottom to verify and request the chosen services
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