There are various situations where you may need time between meetings to prepare the room for the next use. However, it can occur that other employees are waiting outside for the next scheduled meeting, causing potential overlap or disruptions.

For example, when a combined room has been used as separate rooms, it takes some time to reconfigure it back into a combined space as the divider walls need to be repositioned. Another scenario is when you request the room to be cleaned from the catering service after each booking. Additionally, you may prefer a buffer period between bookings to account for any potential delays, ensuring that overlapping reservations do not cause issues.

To ensure sufficient time for preparing the room between meetings, the "Buffer Time" feature has been implemented.

In the Room profile settings, the "Buffer Time" option will appear only when the "Room needs approval" is enabled.

Once buffer time is activated, two additional settings will be available: one to configure the buffer time before a booking and another for the buffer time after a booking. These buffer times will be factored into the approval process and will be considered when displaying bookings in the approval list. If a booking violates the configured buffer times, an error message will be displayed to indicate the conflict.

Buffer time in combined rooms:

To use buffer time with combined rooms, you must activate the buffer time setting in the profile of the combined room itself. Please note that when using combined rooms, this setting needs to be enabled for all individual rooms within the combination, in addition to the combined room. This ensures there are no conflicts when booking meetings in the separate rooms.