Visit Mail Templates Configurations

For pre-registration, you can configure your own mail template, that will be send to your visitors before arriving. For example, when you want your visitor to check-in at the Visitor Kiosk, you can offer your visitors to scan a QR-code, which helps them with a smooth check-in. 

Name

Here you can name your template, so you can assign your template to your visitor Type.

Custom Sender/Reply -to

By default the 'Generic Custom Sender/Reply-To' as defined in the General Settings is used when sending emails. When needed you can define it here more specifically for this configuration.

If you choose for a custom sender fill in an Name and Email address.

(Please note: all sender domains must be validated by adding SPF & DKIM records in your DNS settings. Please contact your system administrator or see our help center article Can I send my pre registered visitor an email with our custom sender mail address?

 

Items

By default when you add a mail template you will start with a Subject item. When you click on the hashtag you can choose a variable which will be automatically filled by your GoBright platform. 

  • host: this will be the name of the GoBright user 
  • location: this is the location of the meeting Room
  • fromDate: date and start date of the meeting 
  • toDate: end date of the meeting
  • startTime: start time of the meeting
  • endTime: end time of the meeting 
  • name: this is the name of the Visitor filled in when entering the pre registration
  • emailAddress: email address of the Visitor filled in when entering the pre registration
  • phoneNumber: phone number of the Visitor filled in when entering the pre registration
  • companyName: company name of the Visitor filled in when entering the pre registration
  • licensePlate: license plate of the Visitor filled in when entering the pre registration  

For example:

{{host}} Invites you to the meeting at {{location}}

Will be send to your visitor by mail as:

Tom Invites you to the meeting at Amsterdam
Add an Item

When you add an item you can select the Type. 

  • Text: can be any text you would like. In the box you can enter your text, change your font size, font style, text alignment and even add a variable via the hashtag sign. 
  • Image: you can add an image like a logo or any other company marketing/branding image file
  • QR code: this will be the QR code for check-in which can be scanned via the camera of your Visit Display 

You can add as many Items you would like and change the order of your Items. You can drag-and-drop an item by holding this button: with your mouse: 

 

Next

Proceed to the Terms and Conditions article to get the details about configuring your own terms and conditions for your visitors.

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