With zone booking, users can reserve a workspace within a selected desk zone instead of choosing a specific desk in advance. Once the booking is confirmed, they are guaranteed a desk within that zone. Upon arrival, they can simply choose any available desk in the booked area. This flexible way of working gives employees more freedom while helping organizations make better use of their office space.
Later in this article, you'll find step-by-step instructions on how to book a desk within a zone.
Make a booking in a desk zone
Booking a desk grouped in zone can be done via the GoBright portal, the GoBright mobile app, scanning an NFC/QR sticker and on the Map viewer Version 2.
When you hover over a desk on the map in the Portal or click on a desk on the mobile app within a specific zone, you'll see an overview of other users who have bookings in that zone. You can also view the number of available desks remaining.
Hover over a desk in the GoBright portal:
Click on a desk in the mobile app:
Select any desk within the zone to proceed with your booking. At this point you’ll also be able to see the zone’s capacity and view which users have booked in the same zone for that day.
All desks in the zone will stay green, indicating they’re available, until the zone’s full capacity has been booked. Once the last spot is booked, the desks on the map will change to either orange or red, depending on whether the check-in option is enabled.
Issue reporting
You can report an issue for a desk that is part of a desk zone. Issues can be reported either from the map or by scanning a QR code. The only exception is when you have made a booking but have not checked in to a desk yet— in that case, you must manually select the specific desk. In the 'Additional information', you can specify the desk number the issue relates to.
Please note that it is not possible to report an issue from the 'My personal desk' section in the dashboard on the left side.
Cleaning mode
Cleaning mode is available for desks organized in zones. This feature can only be activated when a user has checked in to the desk they are using. If a user does not check in, or if check-in is not required, the system cannot determine which desk was occupied. As a result, it is not possible to identify which desk was used and therefore needs cleaning.
Team booking
You can create a team booking in the desk zone area.
To do this:
Hover over Search button and select the Desk section.
Switch on the toggle for Team.
Select the team you want to book for and add more attendees is needed.
Choose the desk zone where you would like to reserve desks for your team members.
Confirm the booking.
The system will automatically allocate desks within the selected zone for all team members included in the booking.