Visitor pre registration (beta)

Beta status

Pre registration is currently in Beta status, please let us know your feedback!

One feature of the digital reception is the option to send visitors a pre registration. A visitor will receive an email with the most important information and a QR code that can be used for registration.

Visitor pre registration configuration

To make use of pre registration the visitor registration configuration has a couple of options that need to be adjusted. Log in to the GoBright portal with your manager account, and choose Settings > General settings.

Make sure that Pre registration is enabled.

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Next go to Settings > Visitor registration.

Add a new visitor registration configuration with the '+' button, or select an existing one to edit.  Click an existing visitor type configuration or add a visitor type with the 'Add visitor type' button. A new subheader 'Pre registration' with two options is now available.

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Enable the setting to use the configuration for pre registration. Note that some details are required for pre registration such as 'name' and 'email'. Other details can be required for pre registration as well by ticking the box next under 'Required at pre registration'

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The last step is to configure one setting within the visitor display profile. Go to Settings > Profiles and choose the visitor registration display profile. Enable the following setting > 'I have a QR-code' button. This will enable pre registration on the display.

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Add Email template

To notify visitors an email will be send as soon as a pre registration has been created. This email can be customised by adding an email template to the visitor registration configuration.

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General

Give the template a name and decide whether the emails that will be send have a custom sender. By default emails will be send from no-reply@brightbooking.eu and are not possible to reply to.

The subject can be manually entered but it's possible to add certain 'variables' within the text. Press the '<#>' button to add a new variable. These will be gathered from the details entered within the 'Sign in fields' in the configuration.

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Types

There are three different types that can be added to an email; Text, Image and QR code.

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Text can have multiple translations. Depending on the language that has been entered when creating a pre registration the email will be send in the corresponding language. 

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Images need to be either jpg or png and can be added from the media library or uploaded as a new file. The QR code is generated automatically and cannot be changed.

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